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Recruitment and Human Resources

Learn everything you should know about the recruitment and HR roles at our company!

Being a people-centric company, Recruitment and HR are the backbones of Maxima’s business. We believe that building long-lasting partnerships with our clients and employees is the key to success. With the understanding of the fact that our experts are the ones responsible for the company’s growth comes an appreciation of their accomplishments and support in their professional development. 

Read on to learn about recruiting and HR roles within our organization, including the scope of responsibilities, desired skills for each position, tools used, and suggested next steps for everyone who wants to advance their careers at Maxima Consulting. Keep in mind that these are general rules. At Maxima, we understand that everyone’s career can be a little different, everybody has a distinct set of strengths, and we’re ready to adjust.

Sourcer

Prior relevant experience: 0+ months

Time typically spent in this role: up to 6 months

Responsibilities

  • Sourcing the candidates with various recruitment techniques, e.g., direct search, networking, headhunting, and using Boolean Search.
  • Finding suitable candidates in internal databases, on job boards, on Linkedin (including LinkedIn Recruiter), and via our referral program.
  • Identifying new sources of candidates.
  • Selecting the best-fitting profiles for a given position from a CV pool (making the initial candidate selection).
  • Supporting Recruiters and Hiring Managers in scheduling interviews.
  • Filling in the client-specific Candidate Resume forms with selected candidate information.
  • Building solid relations with candidates.
  • Participating in Employer Branding activities in cooperation with the Marketing team.

Skills & traits

  • Interest in the IT industry and technology
  • IT market knowledge and familiarity with the industry's top companies
  • Basic knowledge of popular programming technologies and willingness to learn more
  • Very good verbal and written communication skills
  • Assertiveness
  • Experience in active sales

Tools

  • Linkedin / Linkedin Recruiter License
  • Google Workspace
  • Canva
  • A recruiting database tool

Junior Recruiter

Prior relevant experience: 6-12 months

Time typically spent in this role: up to 12 months

Responsibilities

  • Sourcing the candidates with various recruitment techniques, e.g., direct search, networking, headhunting, and using Boolean Search.
  • Finding suitable candidates in internal databases, on job boards, on Linkedin (including LinkedIn Recruiter), and via our referral program.
  • Identifying new sources of candidates.
  • Selecting the best-fitting profiles for a given position from a CV pool (making the initial candidate selection).
  • Accompanying the candidates throughout the recruitment process, in accordance with Maxima's high standards, including sourcing, interviewing, negotiating, and making an offer.
  • Building solid relations with the candidates.
  • Participating in Employer Branding activities in cooperation with the Marketing team.

Skills & traits

  • Ability to source candidates from LinkedIn and internal databases
  • Very good interpersonal and communication skills
  • Basic negotiation skills
  • Goal-oriented approach
  • Multitasking and prioritizing
  • Problem-solving
  • Enthusiasm, self-motivation, and a strong desire for success
  • Tenacity and confidence 
  • Time management and organizational skills
  • Teamwork
  • Creativity and the ability to think outside of the box

Tools

  • Linkedin / Linkedin Recruiter License
  • Google Workspace
  • Canva
  • Asana
  • Dialpad (VoIP/phone call software)
  • A recruiting database tool

Recruiter

Prior relevant experience: 12+ months

Time typically spent in this role: 1-4 years

Responsibilities

  • Sourcing the candidates with various recruitment techniques.
  • Finding suitable candidates in internal databases, on job boards, on Linkedin (including LinkedIn Recruiter), and via our referral program.
  • Identifying new sources of candidates.
  • Selecting the best-fitting profiles for a given position from a CV pool (making the initial candidate selection).
  • Accompanying the candidates throughout the recruitment process, in accordance with Maxima's high standards, including sourcing, interviewing, negotiating, and making an offer.
  • Building solid relations with the candidates.
  • Participating in Employer Branding activities in cooperation with the Marketing team.
  • Collaborating with Sourcers.

Skills & traits

  • Ability to effectively source candidates from multiple channels
  • Ability to delegate tasks and cooperate with Sourcers
  • Excellent interpersonal and communication skills
  • Intermediate negotiation skills
  • Goal-oriented approach
  • Multitasking and prioritizing
  • Problem-solving 
  • Enthusiasm, self-motivation, and a strong desire for success
  • Tenacity and confidence 
  • Time management and organizational skills
  • Teamwork
  • Creativity and the ability to think outside of the box

Tools

  • Linkedin / Linkedin Recruiter License
  • Google Workspace
  • Canva
  • Asana
  • Dialpad (VoIP/phone call software)
  • A recruiting database tool

Senior Recruiter

Prior relevant experience: 4+ years

Time typically spent in this role: indefinite

Responsibilities

  • Sourcing the candidates with various recruitment techniques, e.g., direct search, networking, headhunting, and using Boolean Search.
  • Finding suitable candidates in internal databases, on job boards, on Linkedin (including LinkedIn Recruiter), and via our referral program.
  • Identifying new sources of candidates.
  • Accompanying the candidates throughout the recruitment process, in accordance with Maxima's high standards, including sourcing, interviewing, negotiating, and making an offer.
  • Building and maintaining solid relations with passive and active candidates.
  • Participating in Employer Branding activities in cooperation with the Marketing team.
  • Supporting Maxima's IT Managers in filling internal vacancies, including job briefing, shortlisting candidates, scheduling interviews, and assisting in candidate selection.

Skills & traits

  • Ability to effectively source candidates from multiple channels
  • Ability to delegate tasks and cooperate with Sourcers
  • Excellent interpersonal and communication skills
  • Very good negotiation skills
  • Goal-oriented approach
  • Multitasking and prioritizing
  • Problem-solving 
  • Enthusiasm, self-motivation, and a strong desire for success
  • Tenacity and confidence 
  • Time management and organizational skills
  • Excellent teamwork
  • Creativity and the ability to think outside of the box

Tools

  • Linkedin / Linkedin Recruiter License
  • Google Workspace
  • Canva
  • Asana
  • Dialpad (VoIP/phone call software)
  • A recruiting database tool

Junior HR Specialist

Prior relevant experience: 0+ months

Time typically spent in this role: up to 12 months

up to 12

Responsibilities

  • Onboarding to Maxima, including:
  • Collecting the data required for the contract
  • Preparing the contract and the onboarding documents
  • Sending the contract
  • Scanning the documents and storing them in the employee's personal folder
  • Sending the documents and informing the payroll division about the new employee
  • Adding employees to our HR system and to the benefits
  • Conducting welcome calls with new employees
  • Supporting the organization of company events
  • Ordering office supplies
  • Overseeing the flow of documents
  • Contributing to a good working atmosphere 
  • Maintaining good relations with other teams, departments, organizational units, and divisions
  • Building and maintaining the positive image of Maxima among the employees, candidates, customers, and partners 
  • Offboarding, including:
  • Preparing the appropriate documents
  • Informing the payroll division about the employee leaving
  • Scanning the documents and storing them in the employee's personal folder
  • Updating our HR system and deactivating the benefits

Skills & traits

  • Effective communication
  • Self-organization
  • Being detail-oriented, accurate, and conscientious
  • Teamwork & cooperation
  • Ability to effectively interact with people from all levels of the organization

Tools

  • Google Workspace
  • HR system

HR Specialist

Prior relevant experience: 12+ months

Time typically spent in this role: 1-2 years

Responsibilities

  • Onboarding to Maxima, including:
  • Collecting the data required for the contract
  • Preparing the contract and the onboarding documents
  • Sending the contract
  • Scanning the documents and storing them in the employee's personal folder
  • Sending the documents and informing the payroll division about the new employee
  • Adding employees to our HR system and to the benefits
  • Conducting welcome calls with new employees
  • Supporting the organization of company events
  • Ordering office supplies
  • Overseeing the flow of documents
  • Contributing to a good working atmosphere 
  • Maintaining good relations with other teams, departments, organizational units, and divisions
  • Building and maintaining the positive image of Maxima among the employees, candidates, customers, and partners 
  • Offboarding, including:
  • Preparing the appropriate documents
  • Informing the payroll division about the employee leaving
  • Scanning the documents and storing them in the employee's personal folder
  • Updating our HR system and deactivating the benefits
  • Supporting the employee relocation to Poland and Netherlands:
  • Collecting the documents required for a visa, or work permit
  • Applying for a work permit 
  • Helping in applying for a visa
  • Booking a flight and hotel for a new employee
  • Supporting employees in residence and permit applications in Poland and Netherlands
  • Verifying timesheets
  • Understanding the company's brand, culture, mission, and values to effectively serve as an ambassador for Maxima

Skills & traits

  • Effective communication
  • Self-organization
  • Being detail-oriented, accurate, and conscientious
  • Teamwork & cooperation
  • Ability to effectively interact with people from all levels of the organization
  • Basic knowledge of the relocation processes
  • Ability to read laws and regulations
  • A “can do” attitude

Tools

  • Google Workspace
  • HR system

Senior HR Specialist

Prior relevant experience: 2+ years

Time typically spent in this role: 2+ years

Responsibilities

  • Onboarding to Maxima, including:
  • Collecting the data required for the contract
  • Preparing the contract and the onboarding documents
  • Sending the contract
  • Scanning the documents and storing them in the employee's personal folder
  • Sending the documents and informing the payroll division about the new employee
  • Adding employees to our HR system and to the benefits
  • Conducting welcome calls with new employees
  • Supporting the organization of company events
  • Ordering office supplies
  • Overseeing the flow of documents
  • Contributing to a good working atmosphere 
  • Maintaining good relations with other teams, departments, organizational units, and divisions
  • Building and maintaining the positive image of Maxima among the employees, candidates, customers, and partners 
  • Offboarding, including:
  • Preparing the appropriate documents
  • Informing the payroll division about the employee leaving
  • Scanning the documents and storing them in the employee's personal folder
  • Updating our HR system and deactivating the benefits
  • Supporting the employee relocation to Poland and Netherlands:
  • Collecting the documents required for a visa, or work permit
  • Applying for a work permit 
  • Helping in applying for a visa
  • Booking a flight and hotel for a new employee
  • Supporting employees in residence and permit applications in Poland and Netherlands
  • Verifying timesheets
  • Understanding the company's brand, culture, mission, and values to effectively serve as an ambassador for Maxima
  • Being able to perform all responsibilities above independently

Skills & traits

  • Effective communication
  • Self-organization
  • Being detail-oriented, accurate, and conscientious
  • Teamwork & cooperation
  • Ability to effectively interact with people from all levels of the organization
  • Current knowledge of the relocation processes 
  • Current knowledge of relevant local laws and regulations
  • A “can do” attitude

Tools

  • Google Workspace
  • HR system

HR Business Partner

Prior relevant experience: 4+ years

Time typically spent in this role: 2+ years

Responsibilities

  • Conducting regular 1:1 meetings with consultants
  • Collecting, updating, and analyzing data on:
  • the current situation on the client’s side
  • the project’s progress
  • employees’ satisfaction (with tasks, team, project, and manager)
  • Working with data and statistics to build presentations
  • Suggesting improvements
  • Supporting the development and implementation of new procedures and processes
  • Understanding the company's brand, culture, mission, and values to effectively serve as an ambassador for Maxima
  • Maintaining good relations with other teams, departments, organizational units, and divisions
  • Building and maintaining the positive image of Maxima among the employees, candidates, customers, and partners 

Skills & traits

  • Strong relationship management and interpersonal skills
  • Effective negotiation and influencing skills
  • Multitasking and prioritizing
  • Ability to effectively interact with people from all levels of the organization
  • Accuracy and conscientiousness
  • Ability to execute HR solutions to business issues
  • Effective leadership, communication, organizational, and change management skills
  • A “can do” attitude
  • Teamwork & cooperation

Tools

  • Google Workspace
  • HR system

‍

HR Manager

Prior relevant experience: 5+ years

Time typically spent in this role: indefinite

Responsibilities

  • Managing the HR team
  • Monitoring the market and the competition
  • Analyzing and researching the industry trends
  • Reporting your findings in presentation form
  • Initiating and implementing improvements 
  • Initiating and implementing activities that influence the productivity
  • HR administration (overseeing the employee documentation and managing third-party vendors to secure smooth payroll processing and access to benefits)
  • Maintaining good relations with other teams, departments, organizational units, and divisions
  • Supporting Maxima’s alignment with relevant laws and regulations

Skills & traits

  • Effective communication
  • Self-organization
  • Strong relationship management and interpersonal skills.
  • Effective negotiation and influencing skills
  • Multitasking and prioritizing
  • Ability to effectively interact with people from all levels of the organization
  • A “can do” attitude
  • Teamwork & cooperation
  • Focus on goals
  • Strategic thinking
  • Understanding the Maxima’s business 

Tools

  • Google Workspace
  • HR system

Recruiter 360

Prior relevant experience: 1+ year as 180 Recruitment Consultant 

Time typically spent in this role: indefinite

Responsibilities

  • Using sales, business development, networking, and marketing techniques to attract business from client companies
  • Developing a good understanding of client companies, their industry, products or services, work culture, and environment
  • Drafting and placing ads for vacancies
  • Using social media to advertise job openings, attract candidates, and build relationships
  • Headhunting - identifying and approaching suitable candidates who may already work elsewhere
  • Using candidate databases to match the right person with the client's vacancy
  • Receiving and reviewing applications, managing interviews and tests, creating a shortlist of candidates for the client
  • Requesting references and checking the suitability of applicants before submitting their details to the client
  • Briefing the candidate about the responsibilities, salary, and benefits of the job
  • Preparing CVs and correspondence regarding suitable applicants and forwarding it to clients 
  • Organizing candidate interviews as requested by the client
  • Informing the candidates about the interview results
  • Negotiating pay and salary rates, finalizing arrangements between clients and candidates
  • Advising clients and candidates on pay rates, training, and career progression
  • Working towards and exceeding targets that may relate to the number of candidates placed, a value billed to clients, or business leads generated
  • Reviewing the recruitment policies to ensure the effectiveness of selection techniques and recruitment programs

Skills

  • Excellent interpersonal and communication skills
  • Sales and negotiation skills
  • Being goal-oriented
  • Multitasking and prioritizing
  • Problem-solving
  • The ability to meet deadlines and targets
  • Tenacity, ambition, and the determination to succeed
  • Self-confidence and self-motivation
  • Time management and organizational skills
  • Teamwork
  • Creativity and the ability to think outside of the box

Tools

  • Linkedin / Linkedin Recruiter License
  • Google Workspace
  • Canva
  • Asana
  • Dialpad (VoIP/phone call software)
  • A recruiting database tool

Sales Consultant (Business Development)

Prior relevant experience: 2+ years as 360 Recruitment Consultant 

Time typically spent in this role: indefinite

Responsibilities

  • Contacting potential clients to establish rapport and arrange meetings
  • Planning and overseeing new marketing initiatives
  • Visiting clients to build and develop relationships
  • Researching organizations and individuals to find new opportunities
  • Increasing the value of current clients and attracting new ones
  • Finding and developing new markets and improving sales
  • Attending conferences, meetings, and industry events
  • Developing quotes and offers for clients
  • Establishing business growth goals for the development team and ensuring they are met
  • Training a recruitment team and helping team members develop their skills in understanding the recruitment process flow, creating new solutions and strategic points in accordance with the new trends and standards

Skills & traits

  • Excellent verbal and written communication skills  
  • Passion for continuous personal development  
  • Ability to multitask, work in start-up mode, and recognize the opportunities (from identification to close and beyond)
  • The “whatever-it-takes” attitude
  • Self-management and ability to work independently
  • Proven ability to connect with key decision-makers and communicate the business advantages of a partnership with Maxima
  • Common sense and initiative
  • Self-confidence 
  • Ability to confidently demonstrate our solutions' credibility and our experts’ ability to deliver
  • Integrity, confidence, and a persona that represents the Maxima brand  
  • Good project and time management skills  
  • Strong analytical skills 
  • Organizational skills  
  • Ability to work collaboratively across teams and pipelines

Tools

  • Google Workspace
  • Canva
  • Asana
  • Dialpad (VoIP/phone call software)

Join Maxima Consulting

We’re constantly looking for hard-working long-term thinkers with a focus on people and growth to join our recruitment and HR teams. If that description sounds like you, we encourage you to check out our current openings!

Browse current openings

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